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Accounting Information Systems
Chapter 9 Appendix
Appendix 9A: Special Journals and Periodic Inventory
Special journals and subledgers can also be used if the company uses the periodic inventory system
instead of the perpetual inventory system. Most of the processes covered in chapter 9 still apply.
This includes posting totals at the end of the month to the appropriate general ledger accounts,
immediately posting amounts in the Other column to the general ledger accounts, and updating
the accounts receivable or accounts payable subledger accounts.
The difference lies in the accounts used in the special journals. Remember, the periodic inventory
system does not update inventory or cost of goods sold until a physical count is performed at the
end of the period. Thus, the sales and cash receipts journals will not update inventory or cost of
goods sold when a sale is made. Also, the purchase and cash payments journal will use purchases
and purchase discounts instead of inventory.
Figure 9A.1 illustrates the special journals for a periodic inventory system using the same sample
transactions used in chapter 9.
Sales Journal
Page 1
Date
Account
Invoice # PR
Accounts
Receivable/Sales
(DR/CR)
Jan 5 Joe Blog
5125
1,235
Jan 16 Furniture Retailers
5126
956
Jan 31 Total
$2,191
(110/400)
Cash Receipts Journal
Page 3
Sales Accounts
Bank
Cash Discount Receivable Sales
Loan Other
Date Account
PR (DR)
(DR)
(CR)
(CR)
(CR)
(CR)
Jan 2 Cash Sale
350
350
Jan 4 Owner’s Capital 300 4,000
4,000
Jan 10 Joe Blog
588
12
600
Jan 22 Bank Loan
2,000
2,000
Jan 31 Total
$6,938
$12
$600
$350 $2,000 $4,000
(101)
(405)
(110)
(400)
(220)
(X)
