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Chapter 9
Accounting Information Systems
At the end of the month, all columns are totalled and the amounts are posted to the appropriate
general ledger accounts. In Figure 9.19, this means that $4,200 is posted as a debit to accounts
payable, $1,500 is posted as a debit to inventory, and so on.The Other column total is not posted,
thus an X is used to indicate that no posting is required.
The posting to the accounts payable control account follows these steps.
1
Transfer the date from the cash payments journal to the date column in the ledger account.
2
Make a note of the journal and page number in the PR column of the ledger.
3
Transfer the total of the accounts payable column to the debit column in the ledger account.
4
Indicate the posting is complete by writing the general ledger number under the total.
Cash Payments Journal
Page 4
Accounts
Payable Other
Inventory
Cash
Date
Account
Chq # PR
(DR)
(DR)
(DR)
(CR)
(CR)
Jan 6 Electro Parts
748
1,500
1,500
Jan 15 Hanlon, Drawings
749 310
500
500
Jan 18 Antonio's Electric
750
4,200
126
4,074
Jan 31 Total
$4,200
$500 $1,500
$126 $6,074
(200)
(X)
(120)
(120)
(101)
Account:
Accounts Payable
GL. No.
200
Date
Description
PR
DR
CR
Balance
2016
Jan 31
PJ6
4,280 4,280 CR
Jan 31
CP4
4,200
80 CR
Account:
Antonio's Electric
Date
PR
DR
CR
Balance
2016
Jan 3
PJ6
4,200 4,200 CR
Jan 18
CP4
4,200
0 CR
Account:
Doug’s Maintenance
Date
PR
DR
CR
Balance
2016
Jan 19
PJ6
80
80 CR
figure 9.19
4
3
2
1
