266
Chapter 9
Accounting Information Systems
Cash Receipts Journal
Page 3
Sales Accounts
Bank
COGS/
Cash Discount Receivable Sales
Loan Other Inventory
Date Account
PR (DR)
(DR)
(CR)
(CR)
(CR)
(CR)
(DR/CR)
Jan 2 Cash Sale
350
350
280
Jan 4 Hanlon, Capital
300 4,000
4,000
Jan 10 Joe Blog
588
12
600
Account:
Joe Blog
Date
PR
DR
CR
Balance
2016
Jan 5
SJ1
1,235
1,235 DR
Jan 10
CR3
600
635 DR
figure 9.10
At the end of the month, all columns are totalled and the totals are posted to the appropriate general
ledger accounts. In Figure 9.11, this means that $6,938 is posted as a debit to cash, $12 is posted as a
debit to sales discounts, $600 is posted as a credit accounts receivable, and so on.The Other column
total is not posted, thus an X is used to indicate that no posting is required.
The posting to the accounts receivable control account follows these steps.
1
Transfer the date from the cash receipts journal to the date column in the ledger account.
2
Make a note of the journal and page number in the PR column of the ledger.
3
Transfer the total of the accounts receivable column to the credit column in the ledger account.
4
Indicate the posting is complete by writing the general ledger number under the total.
Cash Receipts Journal
Page 3
Sales Accounts
Bank
COGS/
Cash Discount Receivable Sales
Loan Other Inventory
Date Account
PR (DR)
(DR)
(CR)
(CR)
(CR)
(CR)
(DR/CR)
Jan 2 Cash Sale
350
350
280
Jan 4 Hanlon, Capital 300 4,000
4,000
Jan 10 Joe Blog
588
12
600
Jan 22 TD Bank
2,000
2,000
Jan 31 Total
$6,938
$12
$600
$350 $2,000 $4,000
$280
(101)
(405)
(110)
(400)
(220)
(X)
(500/120)
Account:
Accounts Receivable
GL. No.
110
Date
Description
PR
DR
CR
Balance
2016
Jan 31
SJ1
2,191
2,191 DR
Jan 31
CR3
600 1,591 DR
1
2
3
4
3
1
2
4
